03-30-15

We’re Hiring! Part-Time, Admin Position

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Kent State University’s Cleveland Urban Design Collaborative (CUDC) is hiring a part-time Business Manager position for our downtown Cleveland office. The job responsibilities include administrative and clerical assistance for the CUDC’s professional practice and academic programs.

POSITION DESCRIPTION:

Administrative Clerk | Part-time position, Monday- Friday 8:30 am – 12:30 pm

FOR A FULL JOB DESCRIPTION AND TO APPLY ONLINE:

  1. Visit Kent State’s Career Postings Sitehttps://jobs.kent.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1427740048253
  2. Enter Position Number: 998191
  3. Click “SEARCH”
  4. Click “View” under Administrative Clerk
  5. Click “APPLY FOR THIS POSTING”
  6. In addition to applying online through Kent State’s Career Posting Site; please email resume to Terry Schwarz at tschwarz@kent.edu

RESPONSIBILITIES INCLUDE:

  • Provides part-time administrative, budget, and clerical assistance to the Cleveland Urban Design Collaborative unit in downtown Cleveland. This position is housed in the downtown Cleveland office.
  • Coordinates and monitors CUDC budget and expense accounts.
  • Coordinates workflow and schedule to ensure deadlines are met, priorities are recognized, and policies/procedures are followed.
  • Assists with occasional office functions to include set up and clean up.
  • Schedules university facilities for academic and nonacademic events (e.g., meetings, dinners, parties, etc.); reserves locations, dates and times; assists clients with the planning of events (e.g., the types of tables); completes necessary forms; enforces university and scheduling procedures.
  • Answers, screens, and routes incoming telephone calls from multiple lines, takes messages, may send messages through electronic mail, places and logs long distance calls.
  • Greets and screens students, faculty, professional staff, administrators, and visitors, directs to appropriate location or person; may distribute, explain, and/or collect forms, pamphlets, or other informational documents.
  • Provides general and specialized information to students, faculty, professional staff, administrators, visitors, or callers regarding policy and procedures of University or department, campus locations, University events, class times and cancellations, telephone numbers, etc.; refers questions requiring more knowledge or data to appropriate person.
  • Sorts and distributes incoming mail for department; prepares bulk mailings.
  • May type basic items such as memos, schedules, telephone listings, envelopes, labels, data cards and occasional letters or reports from draft using typewriter or word processor. May perform other clerical duties such as filing, producing photocopies, sending and receiving facsimiles, and arranging for repairs.
  • Maintains various logs (e.g., parcels, visitors, keys, etc.), calendar of events, and/or appointment book.
  • Must pass a security check.

ABOUT CUDC:

The Cleveland Urban Design Collaborative (CUDC) is a community design and research division of the College of Architecture and Environmental Design (CAED) at Kent State University. Based in downtown Cleveland, the CUDC provides technical design assistance to communities throughout the northeast Ohio region, conducts research into urgent and emerging areas of design practice, and offers a variety of public education, and design advocacy programs.

 

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